/// EVENTS · REGISTRATIONEvent Registration Software & Platform
Conference registration software built around how your attendees actually sign up — different attendee types, member and early-bird pricing, group bookings and invoices — feeding clean data to everything that follows.
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TRUSTED BY TEAMS
Registration is the first impression of an event and the source of every list that follows: badges, check-in, catering, session numbers, hotel bookings and the leads sponsors pay for. Get it wrong and the problems surface everywhere else.
Sodio builds event registration platforms and registration management software for conferences, associations and business events — the right path for every attendee type, member pricing checked against your records, group and invoice payments, and data that flows cleanly into your CRM.
/// IS CUSTOM RIGHT FOR YOU?
When an Established Registration Platform Is Enough
Cvent, Bizzabo, Swoogo and Eventbrite handle registration for most events well. If one of them fits, use it. Custom conference registration software earns its place when registration is tied closely to the rest of your organisation.
A registration platform fits when
- Attendees sign up and pay individually by card
- Pricing is the same for everyone
- One or two attendee types
- Registration data can stay in the platform
Custom registration fits when
- Companies register groups and pay by invoice and purchase order
- Member rates must be checked against your membership records
- Delegates, speakers, exhibitors, VIPs and press each need their own path
- It must flow into your CRM or association management system
/// WHAT IT COVERS
What Event Registration Software Covers
Event registration solutions for conferences and associations have to handle far more than a name and a payment.
Attendee types and paths
Conditional forms
Pricing and discounts
Group and company registration
Payments, invoices and purchase orders
Approvals and invitations
Session selection and capacity
Hotel room blocks
Accessibility and dietary needs
CRM and membership sync
/// FROM INVITATION TO ARRIVAL
From Invitation to Arrival
The event is announced
Personalised invitations; member and returning-attendee details pre-filled
Attendees sign up
The right path for each attendee type, with conditional questions
Payment is taken
Card, invoice or purchase order, at the correct rate
The place is secured
Confirmation, calendar invitation and hotel booking link sent
Plans move
Substitutions, session changes and cancellations handled by attendees themselves
The event begins
Registration data passed to badges, check-in, catering and sponsors
/// WHERE REGISTRATION DATA GOES
Where Registration Data Goes Next
Every question on a registration form should earn its place by being used later. These are the fields that matter, and who depends on them.
///AI IN REGISTRATION
Where AI Helps Registration
Registration data is only useful if it is complete and clean. AI helps with both, and with the attendees who get stuck.
Recovering unfinished registrations
People who start registering but stop are identified and reminded at the moment they are most likely to return.
Cleaner data
Duplicate registrations, mistyped companies and inconsistent job titles caught and tidied before badges are printed.
Answers while registering
Questions about rates, sessions, hotels and policies answered instantly from the event’s own information.
People who start registering but stop are identified and reminded at the moment they are most likely to return.
Duplicate registrations, mistyped companies and inconsistent job titles caught and tidied before badges are printed.
Questions about rates, sessions, hotels and policies answered instantly from the event’s own information.
/// COMPARE
Ticketing Platform, Event Management Platform or Custom Registration
/// COST AND TIMELINE
What Drives the Cost and Timeline
A working registration platform typically arrives within 30 days, with a production version in 90. Builds are timed to open before registration launches, and load tested ahead of early-bird deadlines, when sign-ups spike.
The cost moves with six things: how many attendee types and rules there are; pricing and membership checks; payment methods, invoicing and currencies; integration with your CRM, membership system and hotels; the languages offered; and the volume expected at peak.
/// FAQ
Frequently Asked Questions
Event registration software handles how people sign up for an event: the registration forms, attendee types, pricing and discounts, payments and invoices, session choices, hotel bookings and confirmations. An event registration platform also passes that data on — to badges and check-in, catering, sponsors and your CRM — so the information collected once is used everywhere.
Only what you will actually use. The essentials are name, email, organisation and job title, ticket or attendee type, and payment details. Add accessibility and dietary needs, session choices and consent for marketing or sponsor sharing where they apply. Everything else should appear only when an earlier answer makes it relevant, because every extra question costs registrations.
The registration platform checks each attendee against your membership records as they register, so members see member pricing automatically and non-members cannot claim it. New memberships bought during registration can be passed back to the membership system straight away.
Yes. One person can register a group of colleagues, add names later, and substitute attendees if someone can no longer come. Companies can pay by invoice with their purchase order number, and payment status is tracked against each registration.
The event contracts a block of rooms with one or more hotels. Attendees book from that allocation through a link in their registration, and the platform tracks how many rooms have been taken, so the organiser can act before unfilled rooms trigger penalties in the hotel contract.
By making the form as short as possible and easy to finish on a phone. Returning attendees and members find their details already filled in, questions appear only when relevant, progress can be saved and finished later, and people who start but do not finish receive a reminder.
/// RELATED SERVICES
Related Industries and Services
Routes where scope overlaps with event registration.
/// GET STARTED
Start With How Your Attendees Sign Up
Tell us your attendee types, how they pay, and where registration data needs to end up. We will prepare a free solution architecture for registration that is quick to complete and feeds every system that follows.