/// EVENTS · EXHIBITORSExhibitor Management
& Lead Retrieval
Software
Floor plans, exhibitor portals and sponsorship packages for organisers — and a lead retrieval app that gives exhibitors qualified leads in their CRM before they have left the hall.
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TRUSTED BY TEAMS
Exhibitors and sponsors pay for an event because they expect leads, and they rebook only if they can see they got them.
Sodio builds exhibitor management systems and lead retrieval apps that serve both sides of the show floor: organisers sell stands and sponsorships from an interactive floor plan and run every exhibitor through one portal, and exhibitors scan attendee badges, qualify each lead and see it in their CRM the same day — with the reports that make next year’s rebooking easy.
/// IS CUSTOM RIGHT FOR YOU?
When an Event Platform’s Exhibitor Module Is Enough
Most enterprise event platforms include exhibitor and sponsor features, and standalone lead retrieval apps are widely available. If they fit your show, use them. A custom system earns its place when exhibitors and sponsors are central to your revenue.
A platform module fits when
- A small exhibition alongside a conference
- Standard sponsorship packages
- Leads exported as a spreadsheet are enough
- You run one show
Custom exhibitor management fits when
- The exhibition is the event, and stand sales are the main revenue
- Sponsorship inventory is complex and sold across many events
- Exhibitors expect leads in their CRM, qualified, during the show
- You run a portfolio of trade shows, or sell lead retrieval as a product
/// WHAT IT COVERS
What Exhibitor Management and
Lead Retrieval Software Covers
Floor plan and stand sales
Exhibitor portal
Exhibitor service orders
Sponsorship packages
Contracts and payments
Staff badges
Lead retrieval app
Leads into the CRM
Move-in and move-out
Exhibitor and sponsor reports
/// FROM STAND SALE TO REBOOKING
From Stand Sale to Next Year’s Rebooking
Stands and sponsorships go on sale
Floor plan, packages and pricing live; bookings and contracts taken
Exhibitors prepare
Portal with forms, deadlines, manuals and orders
The show is set up
Staff badges issued; move-in slots and stand builds scheduled
Attendees visit stands
Leads captured by badge scan; booth visits recorded
The show ends
Leads sent to exhibitors’ CRMs; reports delivered
Next year goes on sale
Results in hand when exhibitors decide whether to return
/// WHAT EXHIBITORS NEED TO SEE
What Exhibitors and Sponsors Need to See Before They Rebook
Trade show lead retrieval is not only a service for exhibitors. It is the evidence that brings them back.
///AI FOR EXHIBITORS
Where AI Helps Exhibitors and Sponsors
The value of a trade show to an exhibitor comes down to meeting the right people. AI helps them meet more of them and follow up faster.
The right visitors, introduced
Attendees matched to exhibitors whose products fit their interests, and invited to visit or book a meeting.
Leads ranked for follow-up
Leads scored from their profile, answers and conversations, so sales teams call the best ones first.
Reports written for each sponsor
A results report drafted for every exhibitor and sponsor from the show’s data, ready for the sales team to send.
Attendees matched to exhibitors whose products fit their interests, and invited to visit or book a meeting.
Leads scored from their profile, answers and conversations, so sales teams call the best ones first.
A results report drafted for every exhibitor and sponsor from the show’s data, ready for the sales team to send.
/// COMPARE
Standalone Lead Retrieval App, Platform Module or Custom System
/// COST AND TIMELINE
What Drives the Cost and Timeline
A working exhibitor portal and lead retrieval app typically arrives within 30 days, with a production system in 90 — ready before stand sales open for the next show.
The cost moves with six things: the size and complexity of the floor plan; how many exhibitors and sponsors it serves; exhibitor service orders and supplier connections; lead retrieval devices and offline working; CRM integrations for exhibitors; and how many shows it runs across.
/// FAQ
Frequently Asked Questions
It is the software event organisers use to sell and run the exhibition side of an event: the floor plan and stand sales, contracts and payments, an exhibitor portal for forms and orders, staff badges, move-in schedules, and the leads and reports exhibitors receive. Trade show management software usually adds sponsorship, attendee registration and the show floor itself.
Lead retrieval is how exhibitors capture the details of people who visit their stand. Instead of collecting business cards, exhibitor staff scan the attendee’s badge and instantly receive their name, company and job title, plus any notes and answers to qualifying questions. The leads are then sent to the exhibitor’s CRM for follow-up.
Exhibitor staff open the app on their own phones and scan the QR code on an attendee’s badge. The attendee’s details appear immediately, and staff can add a rating, answers to the exhibitor’s own questions and notes from the conversation. The app keeps working when the exhibition hall’s wi-fi fails, and syncs once a connection returns.
It can be, when attendees are told and agree. Attendees should be informed at registration that letting an exhibitor scan their badge shares their details with that company, and the scan itself should always be their choice. In the UK and EU, data protection law makes clear notice and consent especially important.
Yes, and many do. Lead retrieval is often sold to exhibitors as an add-on, priced per company or per device, which makes it a revenue line for the organiser as well as a service exhibitors value.
Trade show management software runs a whole trade show: stand sales and the floor plan, exhibitor and sponsor management, attendee registration and badges, lead retrieval and the reports that persuade exhibitors to book again. Our Event Management Platform page covers the organisation-wide view across many events.
/// RELATED SERVICES
Related Industries and Services
Routes where scope overlaps with exhibitor management.
/// GET STARTED
Start With Next Year’s Floor Plan
Tell us how many exhibitors and sponsors you host, how stand sales and forms are handled today, and what exhibitors ask for that your current tools cannot provide. We will prepare a free solution architecture for an exhibitor management and lead retrieval platform built for your show.