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Real Estate IconReal Estate · Tenant Experience

Tenant Experience & Resident Portal Development

Branded apps for residential and office buildings — rent, access, amenities, visitors and maintenance in one place, working across every building you own, whatever system runs it.

Looking for your building's portal to pay rent? Contact your property manager — this page is for building owners

Tenant Portal Architecture Network
Rent and paymentsAccess and entryAmenity booking
Visitor managementMaintenance requests

TRUSTED BY TEAMS

letest.ai
Propmodel
aloomah
yeeld
Nostromarkets
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/// INTRODUCTION

A tenant experience platform, or resident portal, is the app people use to live or work in a building: paying rent, opening doors, booking amenities, letting in visitors, collecting parcels and reporting problems.

Sodio builds custom tenant experience platforms and resident portal software for residential and office owners who want one branded app across all their buildings — connected to the property management, access and payment systems behind each one.

Resident using building digital access

/// IS CUSTOM RIGHT FOR YOU?

When the Portal in Your Platform Is Enough

Most property management platforms include resident portal software, and for a portfolio run on one platform it often does the job. Dedicated tenant experience products exist for office buildings too. If what you have covers what residents and tenants need, keep it. A custom portal earns its place in four situations.

Your buildings run on different systems
What it looks likeEach building has its own platform and its own app, and residents who move between your buildings start again every time.
Experience is what you sell
What it looks likeBuild-to-rent, premium residential or Grade A offices, where the way it feels to live or work there is part of the rent.
The portal cannot reach the building
What it looks likeDoors, lifts, visitors, parcels and amenities are managed by systems the bundled portal does not connect to.
The app is the product
What it looks likeYou are building tenant experience software to sell to landlords.
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///WHAT THE APP COVERS

Built for the Building You Run

Rent, maintenance, parcels and amenities for residents, where the portal is part of why people choose and stay in a building.

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Access, meeting rooms, visitors, events and building services for the companies and people working in an office, where landlords compete for tenants on experience.

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Residents, office tenants and visitors across one development, each seeing the services that apply to them.

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/// MODULES

What a Tenant and Resident App Covers

Rent and payments

Rent and payments

Maintenance requests

Maintenance requests

Amenity booking

Amenity booking

Access and entry

Access and entry

Visitor management

Visitor management

Parcels and deliveries

Parcels and deliveries

Community and events

Community and events

Building communications

Building communications

Documents and lease information

Documents and lease information

Local services and offers

Local services and offers

/// THE RESIDENT JOURNEY

From Move-In to Move-Out, From the Resident's Side

STAGE 1 - BEFORE MOVE-IN

The lease is signed

Onboarding, documents and a move-in slot booked; access credentials issued

STAGE 2 - MOVE IN

Keys and settling in

Digital keys activated, move-in inspection completed together, setup checklist

STAGE 3 - EVERY DAY

Rent, bookings and deliveries

Payments, amenity bookings and parcel alerts in one app

STAGE 4 - COMMUNITY

Events and neighbours

Events, announcements and groups

STAGE 5 - RENEW

The lease comes up

Renewal offer delivered and signed in the app

STAGE 6 - MOVE OUT

Time to leave

Move-out booking, inspection, deposit status and access switched off

/// INTEGRATIONS

Building Systems It Connects To

Property management
SystemsYardi, Entrata, AppFolio, RealPage, MRI — for residents, leases and ledgers
Access control
SystemsBrivo, HID, Salto and smart lock providers
Visitors
SystemsVisitor management systems and reception tools
Parcels
SystemsParcel locker providers and mailroom systems
Payments
SystemsStripe, ACH, card payments and direct debit
Building systems
SystemsBuilding management systems for comfort requests and occupancy data
Communications
SystemsPush notifications, SMS and email
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///AI IN TENANT AND RESIDENT APPS

Where AI Helps

A resident app sees how people actually use a building every day. That makes it one of the most useful sources of early warning an owner has.

Questions about opening hours, policies, bookings and services answered at any hour from the building's own information.

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Requests with photos sorted by trade and urgency and sent to the right team before anyone reads them.

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Residents and tenants who stop booking, attending or opening the app flagged well before their lease comes up.

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/// COMPARE

Bundled Portal, Tenant App Product or Your Own App

The promise of one app only holds if it reaches the systems that actually run the building.

Best for
Portal in your PM platformPortfolios on one platform
Tenant experience productOffice buildings wanting a ready product
Custom branded appOwners with several systems or a brand to build
Your brand
Portal in your PM platformThe platform's
Tenant experience productPartly yours
Custom branded appEntirely yours
Across different systems
Portal in your PM platformNo
Tenant experience productDepends on integrations offered
Custom branded appBuilt to span them
Building integrations
Portal in your PM platformLimited
Tenant experience productThose the product supports
Custom branded appWhatever your buildings need
Resident and tenant data
Portal in your PM platformHeld by the platform
Tenant experience productHeld by the vendor
Custom branded appYours
Cost model
Portal in your PM platformIncluded in your platform
Tenant experience productSubscription per building or unit
Custom branded appOne-off build, then you own it

/// COST AND TIMELINE

What Drives the Cost and Timeline

A working app for one building typically arrives within 30 days, with a core production build in 90.

30 daysWorking app for one building
90 daysCore production build

The cost moves with six things: whether it serves residential, office or mixed-use buildings; how many buildings it covers and how many different systems sit behind them; access control, which varies most between buildings; payments; the community and amenity features included; and whether several brands need their own versions of the app.

/// FAQ

Frequently Asked Questions

Often you should not — the portal bundled with your platform may be all you need. A custom portal makes sense when you run buildings on different platforms and want one app across all of them, when the experience of living or working in your buildings is part of what you sell, or when the portal needs to work with access, visitors and amenities that the bundled version cannot reach.

Yes, and that is the most common reason to build one. The app sits above the property management platforms, access control systems and payment providers in each building, so residents and tenants get the same experience wherever they are, while each building keeps the systems it already runs.

Yes, through the building's access control system, and how that works depends on the hardware installed. Mobile access is built to the security standards of the access provider, with fobs or cards kept as a backup for the day a phone runs out of battery.

Only if there is a reason to open it every week. Paying rent and getting through the front door are those reasons, so they come first. Everything else — events, bookings, offers — gets used because the app is already on the phone. Too many notifications has the opposite effect, so they are kept for things that matter.

It gives the people working in the building one app for access, meeting rooms, visitors, events and building services. For the landlord, it turns amenities into something tenants actually use, and shows which tenants are engaged well before their lease comes up for renewal.

A working app for one building typically arrives within 30 days, with a core production build in 90. Access control integration depends on the hardware and the vendor's approval process, and is scheduled early so it does not hold up launch.

/// GET STARTED

Start With the Reason People Will Open It

Tell us about your buildings, the systems behind them, and what residents or tenants ask for most. We will prepare a free solution architecture for an app they will actually use — and the integrations it needs to work.

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